Administrative Assistant, Alghanim Industries, Kuwait

The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.

Job Responsibilities
Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
Handling independent business correspondence for the division (incoming and outgoing)
Directing incoming telephone calls to the appropriate recipient
Manage, organize and update relevant data, maintain a proper filing system
Organizing all business operations related events i.e. training, team meeting etc.
Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
Coordinating with personnel office especially in residence related matters
Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
Responsible for division’s stationery requirements
Responsible for the division’s time sheet, tracking and resolving of various matters etc.

Candidate Requirements
Excellent communication skills in English are a must
Solid knowledge of wider Kuwait
At least 1 to 2 years work experience in a similar administrative role
Planning and organizational skills
Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills

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