Administrative AssistantAdministrative Assistant – Abu Dhabi – UAE – Higher Colleges of Technology

Position Summary
The Administrative Assistant provides timely administrative support within a specific college department. This position plays a key role in supporting daily activities and overall administrative requirements including document control activities, drafting departmental correspondence, and assisting with meeting and event logistics. The incumbent may receive direction from various staff within the department and is expected to prioritize his/her workload appropriately to ensure that the objectives and needs of all clientele are met. The incumbent interacts with students, college staff, and external stakeholders as required.

Requirements
In support of Emiratization, HCT may exercise flexibility with the experience or education requirement in order to recruit UAE National candidates who show potential for success in the role.
Completion of a 1 year post-secondary program (e.g. – Diploma/Certificate) is required, with a 2 year Higher Diploma seen as desirable
A minimum 2 years of related office administration experience, preferably within an educational institution
Experience providing administrative support to member(s) of the management team
Previous experience preparing various forms of correspondence, minute taking at meetings, and creating a variety of spreadsheets and reports
Strong customer service skills, coupled with a high degree of professionalism, diplomacy and confidentiality
Competency in use of software programs including MS Office Suite
Familiarity with operating various forms of office equipment, including switchboard systems, fax machines and photocopiers
Ability to communicate and build good relationships with students, faculty and administrators
Well-developed organizational and time management skills are required
Fluency in written and spoken English is essential. Knowledge of Arabic is desirable but not a requirement

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