To support the Buying Team in all aspect’s administration.
To work closely with Senior Buyer/Buyer to ensure that deadlines are met.
To be a key support in the buying team, helping to facilitate all cross functional working between HO, Showrooms, Warehouse, Group Control, Sourcing Office and all other service departments in order to deliver the business objectives
Raise and process PO’s, manage administrative side of PO lifecycle including data entry, costings & general data housekeeping.
Responsible for master product data and correct classification of products on SAP.
Responsible for ensuring that all product and packaging data is captured and registered in system
Manages the item code allocation and barcodes for all products
Responsible for creating purchase orders in SAP system
Responsible for sending PO to supplier / Sourcing Office with all relevant shipping instructions.
Responsible for checking shipping charges and creating costing sheets
Manages the Critical Path together with Senior Buyer/Buyer
Responsible for follow up with LC team to ensure timely receipt of LCs by supplier
Responsible for follow up with Payables team to ensure timely payment of goods
Responsible for updating & maintaining Vendor database details
Manage and Follow up on orders placed and work with vendors to resolve shipping/ delivery issues.
Liaise with vendors (local and overseas) for Product Specification sheets, images & required samples
Liaise with vendors (local and overseas) on all product and packaging data
Creates new product arrival catalogues
Responsible for the maintenance and updating of the shipment tracker
Responsible for ensuring the accurate and timely input of all product information in product data bases and for updating and amending descriptions when necessary, liaising with suppliers for accurate product information for article master.
Carries out regular product benchmarking amongst key competitors in the market keeping competitor reports updated
Supports other members of the team where required
Communicate ideas/ suggestions for improvements & efficiencies.
Analytical and computer literate
Graduate or equivalent in a business-related discipline
Excellent computer skills in Excel, Power Point and Microsoft Office. SAP would be an advantage.
Product knowledge or retail experience preferred
Passion for product & retail
Excellent attention to detail, diligent
Reliable and hard working
Good at meeting deadlines
Quality focused and result driven
Excellent communication skills
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