This is an exciting opportunity to join the geotechnical business line within the growing Fugro Iraq business. The Commercial Assistant will provide full technical administrative support and commercial support to the Project Managers / Commercial Manager for the ongoing Tenders/Projects within Fugro-Iraq Division.
The role will involve providing full technical administrative support to the Commercial Manager. To manage self to achieve objectives and meet deadlines whist balancing the conflict interest of workload.
Compose, send and follow up correspondence for the Commercial Manager / Project Manages. Respond to and follow-up routine enquiries, track work delegated by the Commercial Manager/Project Managers and perform secretarial duties as required.
Assist the Project Managers in producing tenders, quotations, pre-qualification support and reports for submission.
Ensure submission deadlines are met for bids by arranging timely collection of tender documents and maintaining a calendar of those submission.
Maintaining the project/proposal database ensuring that each job is appropriately logged and responded to.
Deal with clients and other parties to whom the company provides its services to.
Assisting as document controller.
Graduate of any business related course or secretarial diploma holder.
Skills / Experience required to do the job:
Minimum 3 years’ experience in a similar role within a project oriented company.
Typing speed +50 words per minutes
Sound knowledge of word processing and spread sheets applications
Proficient in composing/preparing business correspondence and report making skills in English
Familiarity with Geotechnical and Engineering vocabulary is useful.
Role specific Behavioural competencies required:
Problem-solving/judgment: ability to work unsupervised and observe, think critically and to solve problems using data-analysis, interpretation, and reasoning skills.
Teamwork: dedication and ability to work successfully with others in a team. Information & Communication: ability to receive information from, and convey information to others, in a timely and clear manner, using appropriate language, and communication tools.
Client focus: ability to generate client satisfaction (internally and externally), potentially resulting in long term client relationships and additional business.
Planning & organizing: able to set priorities and determine actions, time and resources (tools, software, people, and budget as appropriate.) to achieve pre-defined goals. Monitor and manage timely delivery, leading to reliability and client satisfaction.
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