Executive Assistant – Hub Manager SAMEA – ABB , UAE

You will be working as Executive Assistant – Hub Manager SAMEA (South Asia, Middle East and Africa) and will be part of Process Automation Business Area for Measurement & Analytics Division based in Dubai, UAE. In this role you will be reporting to the Hub Manager SAMEA and will be accountable for providing general administrative services and secretarial assistance at local country, function or business level.

Your responsibilities
Perform complex administrative activities and takes responsibility for delivering specific department processes or programs. Provide primary support to HUB and Global Sales Manager for managing the hotel bookings and expenses.
Create high level calendar for the year including re-occurring scheduled meetings and preparing minutes of the meetings and follow up with the action owners to ensure they are completed on time.
Responsible for different communication tasks, ensure knowledge and information is shared and keeping others up to date with the events. Compiling special reports and preparing organizational charts and respond to the correspondence on time.
Implement ABB processes and initiate continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
Act as a point of contact for internal or external enquiries by phone and email, initiate actions and prioritize the tasks based on the urgency. Provide confidential support to individual executives or management team members as well as coach the junior administration staff.
Manage travel arrangements and accommodation, prepare itineraries, conference registration and other business critical internal or external events.
Raising and approving requisitions or invoices.

Your background
Bachelor’s degree in administration or any similar field.
Minimum 7 to 10 years of experience in the same role.
Strong experience in calendar management.
outstanding presentation, organizational and time management skills.
Excellent written and verbal communication skills with the ability to influence both internally and externally.

More about us
ABB’s Measurement & Analytics division is among the world’s leading manufacturers and suppliers of smart instrumentation and analyzers. With thousands of experts around the world and high-performance digital technology, ABB’s team is dedicated to making measurement easy for its industrial and energy customers to let them operate more efficiently and profitably. We look forward to receiving your application (preferably in English). If you want to discover more about ABB, take another look at our website www.abb.com.

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