Executive Secretary – Qatari Preferred – College of the North Atlantic , Qatar

Job Description
College/Department Profile:
The College of the North Atlantic – Qatar is inviting nominations and applications for the position of Executive Secretary. Reporting to the Executive, the Executive Secretary must be a proven leader with the skills and expertise necessary to support the department in fully implementing the College’s mission and vision.

College of the North Atlantic – Qatar Profile:
The beautiful and culturally progressive State of Qatar is home to the world-class post-secondary institution, College of the North Atlantic-Qatar (CNA-Q). Internationally recognized as a comprehensive technical college, CNA-Q is committed to high quality, student-centered education. This commitment is reflected through state-of-the-art facilities, accessible and responsive technology programs and strong partnerships with industry.
With more than 600 staff and 3,000 students, CNA-Q is one of Qatar’s largest post-secondary institutions offering over 30 diploma programs through student-centred learning. By providing training in a range of technical areas including Engineering Technology, Health Sciences, Industrial Trades, Business Studies and Information Technology, CNA-Q brings the State closer to the goals of Qatar National Vision 2030.

Duties & Responsibilities:
This position requires an energetic and enthusiastic individual who will provide administrative and secretarial support to the Executive, and support the effective and efficient functioning of the department.

Candidate should have good secretarial experience dealing with higher-level management. Responsibilities include providing an efficient customer service to all visitors, maintaining the Executives appointment schedule by planning and scheduling meetings, making complex travel arrangements, liaising between various staff through the college and arranging visitor’s itinerary, bookings, transportation and hotels.
Candidate will be responsible for preparing letters, documents and reports and transcribing minutes. Responsibilities will also include preparing invoices, cheques and requisitions for the Executive and ensuring financial transactions for the department comply with the colleges’ processes.

Qualifications
Education and Certifications:
Diploma is required in Administration Management or related field is required
Experience:
Minimum 3 year of relevant experience in Administrative Support or related field
Language:
Fluency in written and spoken English and Arabic language is required
Proficiency in writing official Arabic Correspondence is required

Other Required Skills:
A professional and friendly nature with pro-active attitude to work is required, strong organizational skills, with the ability to prioritise work and manage time effectively is essential. Analytical thinking and problem solving is required. Candidate should demonstrate explanatory communication and interpersonal skills, fluency in English and Arabic language is required.

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