Principal Executive Assistant – Asia – Islamic Development Bank , Suadi Arabia

Job Purpose::
To provide high level technical support and expertise to enable the President in quick and correct decision-making on important issues related to the operational and development mandates in the assigned Region of Africa/Asia/MENA&LA and to facilitate correspondence, communication, coordination and follow-up with the relevant Units in the Bank and external stakeholders in the Member Countries to achieve the missions and goals of IsDB.

Key Accountabilities::
Strategy and Operational Planning:
Lead in the development, effective implementation and monitoring of the Annual Work Plans and KPIs for the Middle Office and the Executive Office of the President.
Ensure that Middle Office works effectively and proactively, both within IsDB and externally, to ensure the delivery of required services.
Lead in formulating, developing and implementing policies, procedures and guidelines for the Executive Office of the President.
Lead in the preparation of the annual resource plans and budget for the Executive Office of the President and the Middle Office.
Lead and contribute to the preparation, review and effective implementation of the Annual internal and external engagement plans to raise the standing of IsDB in the public, private and third sector domains.
Technical Advisory & Executive Support:
Provide professional and technical advice to the President on matters related to the role’s assigned domain / region or any other matter as
assigned by the President.
Provide technical advisory support to the President on matters, related to the role’s assigned domain / region, referred to him for guidance and
consideration by the Management Committees and/or Boards of Directors/Governors.
Review the President’s briefing materials, correspondence, documents and all incoming communication to improve quality and thoroughness and ensuring that President is adequately briefed and apprised on important issues as they arise, as preparation for the President’s engagement with internal and external stakeholders.
Provide technical and professional advice and recommendations to the President on improving business efficiency, effectiveness, responsiveness, and quality in the assigned Domains/Regions.
Advise on areas where the Bank’s policies, procedures, processes, and guidelines need to be reviewed and improved, in line with the lessons learnt as well as global best practices at other MDBs, and considering the priorities set in the President’s 5-Year Program and the Bank’s 10-Year Strategy.
Undertake analysis on development issues that involve wider policy implication and provide the requisite opinion and technical point of view.
Communicate the directives of the President to concerned departments /entities, in a timely and effective manner, through appropriate channels like e-memos, correspondences etc.
Undertake technical review of all correspondence and mail, that require President’s attention, decide on the priorities to be given and forward the mail to the concerned units.
Follow-up on actions and instructions required by the concerned units and Advisors in addressing issues requested by the IsDB President and report on progress.
Accompany the President in his internal and external engagements, as necessary, in the assigned area of responsibilities.
Knowledge Sharing & Innovation:
Provide innovative ideas to improve efficiency of work in the Middle Office.
Review and enhance of policies, objectives and programs through benchmarking with the world / industry best practices.
Provide and, recommend innovation and knowledge sharing initiatives.
Recommend opportunities and be the champion of initiatives to enhance the performance of the Middle Office and EOP teams and to enable it to deliver and contribute in an innovative manner.
Reporting and Communication:
Provide the President with the periodic or ad-hoc reports on the development issues in the assigned regions.
Liaise with stakeholders to plan/resolve issues related to President’s Office.

Education, Certification & Experience::
Academic and professional qualifications:
Master’s Degree in Engineering, Economics, Business Administration, Finance, International Development or related field.
10 to 13 years of prior relevant experience in the similar role in a Multilateral Development Bank or similar international
organizations, of which 5-7 years in the Managerial role.

Skills & Necessary Knowledge::
Ability to adapt to changing business circumstances to maintain effective performance of the Unit.
Ability to draw actionable steps from IsDB overall strategy.
High degree of confidentiality and protection of sensitive information.
Ability to maintain a rational and objective demeanour when faced with difficult situations.
Ability to carry out performance evaluations at the Unit and direct report level.
Ability to plan and prioritize tasks effectively.
Influence others using rational arguments. Identify basis for compromise and reach an agreement.
Ability to identify risks and implement necessary mitigation measures.
Consistently work to a high standard and look for ways to improve current working practices and processes for the benefit of the company.
Analytical Thinking
Problem Solving
Strategic Planning
Investment analysis
Development Evaluation and Effectiveness
Business Process Knowledge
Knowledge of Development Sector
MS Office skills
English : Required
Arabic: Preferred
French: Preferred

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