Senior Manager, Facilities Management – Alghanim Industries , Kuwait

Job Summary
To manage and oversee the maintenance, services, civil work cleaning services, security, contractors, and subcontractors in their overall planning, organization, and management of activities, within the allocated time, budget, and quality standards, thus ensuring the facilities management objectives are achieved in accordance to set business requirements

Job Responsibilities
Strategic
Contribute to the formulation of the department’s strategy, annual business plans, budgets, policies and procedures and ensure alignment to the business policies and procedures
Identify opportunities for quality and cost effectiveness delivery
Operational
Oversee the annual budget reports to highlight utilization against assigned budgets in an accurate and timely manner;
Ensure that the facilities management services are conducted according to HSE and Security regulations as stipulated by local law.
Ensure compliance to the agreed work schedule, communication plans and approved budgets.
Review and approve the annual maintenance, cleaning, security, services, and housing plans and budgets.
Identify facilities management services to be conducted by external contractors and assist in the development of tender specifications; monitor the progress and quality of work executed by external contractors.
Negotiate clauses and fees with the external contractor to reduce cost ensuring quality standards are maintained
Oversee the preparation of contracts for agreements with external entities,
Initiate and lead periodic customer satisfaction surveys
Lead department meetings to discuss and agree work plans, programs, requirements and inspect site on a periodic basis for evaluation of services
Continuous monitoring of the department’s related risks and issues, providing a route to escalation for their resolution, when required
Provide technical advice and recommendations to the Facilities management department team members to ensure smooth operations and delivery
Conduct inspection of the properties to check maintenance, clearing, and security are as per the standards
Introduce best practices in the field and ensure proper introduction and training for our existing staff.
Introduce environmental practices in our activities.
Introduce / improve on existing facility management software and align with companywide platforms.

Candidate Requirements
Bachelor’s degree in Engineering
MBA is preferred
A minimum of 10-15 years of relevant experience in Facilities Management
A minimum of 5 years of in a management position
Excellent decision making, leadership, and communication skills.
Previous Experience in Facilities management.
Previous Experience in Managing In-house and out-source team.

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