The College of the North Atlantic – Qatar is inviting nominations and applications for the position of Administrative Assistant. Reporting to the Manager the Administrative Assistant must be a proven leader with the skills and expertise necessary to support the Department in fully implementing the College’s mission and vision.
College of the North Atlantic – Qatar Profile:
The beautiful and culturally progressive State of Qatar is home to the world-class post-secondary institution, College of the North Atlantic-Qatar (CNA-Q). Internationally recognized as a comprehensive technical college, CNA-Q is committed to high quality, student-centered education. This commitment is reflected through state-of-the-art facilities, accessible and responsive technology programs and strong partnerships with industry.
With more than 600 staff and 3,000 students, CNA-Q is one of Qatar’s largest post-secondary institutions offering over 30 diploma programs through student-centred learning. By providing training in a range of technical areas including Engineering Technology, Health Sciences, Industrial Trades, Business Studies and Information Technology, CNA-Q brings the State closer to the goals of Qatar National Vision 2030.
Duties & Responsibilities:
This position requires an energetic and enthusiastic individual who will provide administrative and office support to the Manager, as well as to the overall Department to facilitate day-to-day operations of the Department and support the effective and efficient functioning of the Department.
The candidate should have good administrative experience working within a busy office environment. Responsibilities include providing an efficient secretarial and administrative support to the Manager and employees of the Department. Managing inbound and outbound calls, by answering and screening calls accordingly, managing office supplies, inventories and checking stock. Scheduling and coordinating meetings as required. Transcribing and preparing minutes as requested by the Manager.
The candidate will also be responsible for preparing documents, reports, emails and memos, and will support the Department in collecting and analyzing data. Responsibilities will also include coordinating with outsourced travel agents regarding travel requests and performing general clerical duties such as photocopying, faxing and mailing as requested by the Manager.
Education and Certifications:
Diploma is required in Administration Management or related field is required
Experience in Administrative Support is required
Fluency in written and spoken English language is required
Fluency in written and spoken Arabic language is required
Other Required Skills:
A professional and friendly nature with pro active attitude to work is required, good organizational skills, with the ability to prioritise work and manage time effectively is essential, Analytical thinking and problem solving is required. Candidate should demonstrate explanatory communication and interpersonal skills, fluency in English is required.
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