Field Disburesement Officer – Islamic Development Bank , Saudi Arabia

Job Purpose:
Review and verify operational disbursement requests and documentation in regional hub in coordination with project management unit or equivalent agency. Determine whether the disbursement request should be approved, reduced or rejected in accordance with Bank’s policies and procedures. Allocate disbursement commitments to relevant contract and ensure timely completion of the disbursement. Maintain accurate and complete records relating to regional hub’s project accounting activities, coordinate with respective parties for resolution of disbursement related problems. Provide support to negotiations, mission preparation, and disbursement workshops.

Key Accountabilities (not exhaustive list):
Dues and Disbursement Management
Process disbursement requests from project management unit or equivalent agency in the regional hub to verify and determine the appropriateness of requests and supporting documents for the disbursement in accordance with Bank’s policies and procedures
Liaise with regional hub management and executing agencies and borrowers, in the resolution of disbursement related problems
Draft clear and concise correspondence to project management unit or operational staff regarding disbursement related issues
Monitor utilization of Special Accounts, ensuring that the funds are properly accounted for and used in accordance with Bank procedures
Participate in project missions to verify use of project finances and resolve disbursement issues
Participate in technical discussions and new project negotiations to ensure that disbursement arrangements are compliant with Bank’s disbursement policies
Prepare periodic reports on disbursement activities and disbursement projections for the regional hub for management
Maintain reliable and timely financial records for project accounting and reporting on the performance of the portfolio with special focus on approval, disbursements, cancellations and recoveries in the regional hub
Participate in reconciliation of project balances and issuance of project statements to Member Countries (i.e. reconciling borrowers’ and the bank’s records)
Prepare and update repayment schedules, prepare billing statements and track the repayment of amounts due and overdue in the regional hub

Financial Analysis
Perform specific analyses of financial or operating data and submit recommendations for consideration of management
Analyze the current projects status and identify any problem areas that warrant attention of the concerned departments
Participate in standard and ad hoc analyses to meet variety of management objectives
Policies, Processes & Procedures
Participate in drafting policies and procedures as per management instructions
Provide guidance on interpretation of IDB policies and procedures, and regulations applicable to operations financing in regional hub
Analyze and identify gaps and suggest improvements to policies or procedures for more effective operations
Reporting & Communication
Prepare ad-hoc reports as and when required by management

Job Requirements:
Academic qualifications:
Bachelor’s degree in Accounting, Finance, Economics, Business Administration or related field is required
Aptitude for figures and attention to detail
CPA, ACCA, CMA or an equivalent certification is preferred
Minimum number of years and nature of experience:
At least 5 years of direct relevant experience in finance and accounting
ERP and procurement experience is preferred
Audit experience would be an advantage

Building Relationships
Client Centricity and Responsiveness
Motivation to Learn and Share
Passion for Excellence
Analytical Thinking
Communication Effectiveness
Drive for Results
Knowledge, Learning and Communication
Problem Solving
Stakeholder Management / Client Orientation
Bank Knowledge
Financial Analysis
Financial Management
Financial Reporting
Project Management
Project Documentation
English (mandatory)
French (mandatory)

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