Administrative Assistant (Applied Research and Innovation) – College of the North Atlantic , Qatar

Job Description
College/Department Profile:
The College of the North Atlantic – Qatar is inviting nominations and applications for the position of Administrative Assistant. Reporting to the Academic Manager, Applied Research and Innovation, the Administrative Assistant must be a proven leader with the skills and expertise necessary to support the Department in fully implementing the College’s mission and vision.

College of the North Atlantic – Qatar Profile:
The beautiful and culturally progressive State of Qatar is home to a robust TVET higher education institution, College of the North Atlantic – Qatar (CNA-Q). Established to meet the ambitious and visionary goals of the State of Qatar, CNA-Q is a partnership between the State of Qatar and the College of the North Atlantic in Canada. CNA-Q, a national technical college, fills the State’s need for graduates who have applied technical training in their fields of study.
The state-of-the-art campus hosts around 600 staff and 3000 students. CNA-Q is the third largest post-secondary institution in Qatar, offering 34 advanced diploma, diploma, and certificate programs in a range of technical areas including Business Management, Information Technology, Engineering Technology, Industrial Trades, Health Sciences, and General Education. In September 2020, the College started offering its first Applied Bachelor Programs, which provide a high-quality mix of theory and applied analytical vocational and occupational skills and competences, coupled with career-oriented, practical education and training. Since CNA-Q’s inception, the College has graduated thousands of alumni who are proudly contributing to a knowledge-based economy!

Duties & Responsibilities:
This position requires an energetic and enthusiastic individual who will provide administrative and office support to the Manager, as well as to the overall Department to facilitate day-to-day operations of the Department and support the effective and efficient functioning of the Department.
The candidate should have good administrative experience working within a busy office environment. Responsibilities include providing an efficient secretarial and administrative support to the Manager and employees of the Department. Managing inbound and outbound calls, by answering and screening calls accordingly, managing office supplies, inventories and checking stock. Scheduling and coordinating meetings as required. Transcribing and preparing minutes as requested by the Manager.
The candidate will also be responsible for preparing documents, reports, emails and memos, and will support the Department in collecting and analyzing data. Responsibilities will also include coordinating with outsourced travel agents regarding travel requests and performing general clerical duties such as photocopying, faxing and mailing as requested by the Manager.

Education and Certifications:
Diploma is required in Administration Management or related field is required
Experience in Administrative Support is required
Experience in research or related field is an asset
Fluency in written and spoken English language is required
Fluency in written and spoken Arabic language is preferred

Other Required Skills:
A professional and friendly nature with pro active attitude to work is required, good organizational skills, with the ability to prioritise work and manage time effectively is essential, Analytical thinking and problem solving is required. Candidate should demonstrate explanatory communication and interpersonal skills, fluency in English is required.

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