Job Purpose:
To provide reporting and documentation support for ICIEC Management Committee Meetings, Special and Adhoc Committees Meetings, Retreats, Annual Meeting Follow-up Meetings and Meetings of the CEO with various delegations.

Key Accountabilities & Activities:
Meetings Organization and Coordination
Prepares Annual Plan for the ICIEC Management Committee (IMC) Meetings in accordance with the requirements of the CEO Office and coordinate with Office Manager CEO Office for any Special/ Adhoc Meeting(s) of the CEO
Organizes IMC of any Special/Adhoc Meeting(s) through coordination with concerned departments/Offices/Units for preparation of agenda, early circulation of documents concerning the agenda and other relevant materials to facilitate discussion.
Coordinates with concerned technical departments to ensure that all logistical arrangements of the meetings are available including PowerPoint Presentation, Sound System, Printed Materials, etc.
Liaises and communicates with CEO Front Office and all members of the Committees to ensure their attendance and contribution to the meeting
Effective and prompt communication with the participants to notify and change in time mand venue of meetings.
Facilitates the Chairman in conducting the meeting smoothly within the allocated time mand clear outcome.

Meetings Record Management
Attends meetings of the IMC, Special/ Adhoc Meeting(s), take notes of all-important points, discussion and decisions made in the meeting.
Produces high quality and accurate minutes of meeting and process them through set procedures for finalization, approval and distribution among the participants of the committee.
Keep full record of the documents discussed in the meeting and minutes of meeting on the dedicated share folder for easily accessible to all concerned staff members and future reference.
Prepares periodical reports and list of pending decisions for Management’s consideration on need basis.
Reporting and Communication
Prepares and distributes lists of follow up action points to the participants of meetings.
Follow-up with concerned departments on implementation of decisions taken in the meeting.
Drafts memoranda for signature of senior Management reflecting points agreed for action in meetings.
Job Requirements:
Field of Study
Business Administration or any relevant discipline
Academic Qualifications and Relevant Experience

Qualification Level
High School Diploma
Bachelor’s Degree
Master’s Degree
Doctorate
Experience
5-8
2 Years
N/A
N/A
Nature of Experience
Bank knowledge of general policies and procedures.
Must be able to handle private & confidential information.
Professional Certifications (as applicable)
N/A
Business Language Skills
Good command of written and spoken English, Arabic, and French is mandatory.
Key Performance Indicators:
 Timeliness in implementation of required assignments
 Timeliness and accuracy in generation of reports

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