Job Description:
Principal Objective: A brief summary of the responsibilities of the position
Produces invoices for difficult and complex client contracts. Collaborates with Contract Administrators and Project Controls staff regarding opening, funding, and budgeting new jobs and modifications. Organizes, manages, and streamlines the accounting paper flow for assigned contracts.
Major Activities Performed:
List the major job function(s) of the position.
Prepares, distributes, revises, coordinates approval process, and finalizes PRISM bills for T&M and cost-plus jobs. Ensures monthly invoices are submitted to client by a pre-established due date. Works with Contract Administrators to assure that bills go forward as quickly as possible, following up on needed approvals to finalize bills. (30%)
Establishes Excel-based invoices in client-prescribed formats. These invoices often require the development and maintenance of automated spreadsheets to prompt the user for required information. Also establishes procedures, routines, and related documentation regarding billing and contract maintenance. (25%)
Collaborates with Project/Program Managers, Sector Managers, and Contracts Managers/Administrators in the preparation and flow of job opening paperwork and budget modifications. Opens Job/WBS #s, sets up funding for assigned jobs, and enters budget data. (30%)
Troubleshoots billing errors, reconciling differences between billed and cost amounts. Provides training and guidance to lower-level Billing Coordinators. (5%)
Performs other responsibilities associated with this position as may be appropriate, such as (10%)
Review cost and assist in identifying variances between actuals and forecasts
prepare what if analysis” for project budget and forecasts
Provides support for the Annual Program Budget (Yanbu and Jazan)
Tracks Revenue forecasts against Budget
May lead in the analysis, evaluation, and developing forecast of project costs and performance
Accumulates and accesses historical data, such as performance experience, for use in maintaining a realistic basis for future planning and forecasting
Experience and Qualifications:
List the background experience required for the position, number of years experience, in what fields.
Describe the desirable academic background.
Degree in Business Administration (or equivalent) and 8-12 years of experience in an administrative capacity, with at least 3-5 years as a lower-level Billing Coordinator.
Strong written and oral communication.
Organizational, and interpersonal skills are required.
Thorough knowledge of contract provisions regarding client invoicing and payment processes.
Must possess extensive knowledge of all aspects of PRISM related to billing, job opening, and budget entry.
Strong math skills and understanding of the budget and billing processes.
Comprehensive knowledge of MS Excel.
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