Job Description
College/Department Profile:
The College of the North Atlantic – Qatar is inviting nominations and applications for the position of Purchasing Document Controller in the Procurement Department. Reporting to the Procurement Manager, the Purchasing Document Controller must be a proven leader with the skills and expertise necessary to support the Procurement Department in fully implementing the College’s mission and vision.
College of the North Atlantic – Qatar Profile:
The beautiful and culturally progressive State of Qatar is home to the world-class post-secondary institution, College of the North Atlantic-Qatar (CNA-Q). Internationally recognized as a comprehensive technical college, CNA-Q is committed to high quality, student-centered education. This commitment is reflected through state-of-the-art facilities, accessible and responsive technology programs and strong partnerships with industry.
With more than 600 staff and 3,000 students, CNA-Q is one of Qatar’s largest post-secondary institutions offering over 30 diploma programs through student-centred learning. By providing training in a range of technical areas including Engineering Technology, Health Sciences, Industrial Trades, Business Studies and Information Technology, CNA-Q brings the State closer to the goals of Qatar National Vision 2030.
Duties & Responsibilities:
This position requires an energetic and enthusiastic individual who will assist with and verify all the purchasing documents at CNA-Q in accordance with CNA-Q policies and procedures. To ensure all documentation, receipts and invoices are accurately logged onto PeopleSoft in a timely manner.
Candidates should have an outstanding record of industry experience in Procurement, Business Administration or a related field, and possess the qualifications necessary to be successful in the role of Purchasing Document Controller.
The successful candidate will be responsible to maintain databases appropriate to various records, reports and documents. Retrieving purchasing related records and files as required.
The Purchasing Document Controller will be responsible to organize the upload of all receipts, invoices and documentation onto PeopleSoft to encourage consistency of information and to promote data security at the College.
The Purchasing Document Controller will be also responsible to maintain the inventory of all the stock and input all the data onto PeopleSoft to ensure the accuracy of stock and communicate discrepancies to the procurement team.
Responsibilities also include to assist in generating periodical reports on procurement and stock levels and report to Procurement Manager for their review.
Candidates will be required to review of all purchasing documents and contracts received by prospective vendors/suppliers, to ensure they comply with the Colleges policies and procedures.
Qualifications
Education and Certifications:
Diploma in Business Administration or related field required.
Experience:
Minimum 1 year of relevant experience in Procurement or a related field.
Language:
Fluency in written and spoken English language required.
Fluency in written and spoken Arabic preferred.
Other Required Skills:
A desire to achieve organizational success is required. A proactive can-do attitude to work and good time management is essential. Good attention to detail is essential and the ability to anticipate change is required. Knowledge of procurement, sourcing and supplier negotiation and documentation is required. Commitment to positive relationship building and effective working relationships across all levels of the organisations is required. Candidates should demonstrate explanatory communication and interpersonal skills and fluency in English language is required and Arabic is an asset.
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