Job Description
Job Responsibilities / Accountabilities
CAFM
· Coordinate and follow-up with site supervisors/coordinator/managers for completion of scheduled tasks in the CAFM which includes PPM, CTN and CTD.
· Coordinate and follow-up with subcontractors for completion of subcontractor scheduled works in the CAFM.
· Coordinate with site supervisors/coordinator/managers on equipment issues/problems and entering the details in the CAFM. Following-up these problems/issues for completion of tasks in the CAFM especially SFM.
· Check for service requests by client in the CAFM and coordinate with site supervisors/managers for completion of the service requests. Update the CAFM upon completion of tasks. (NCR, AUDIT PICTURES, SNAP SHOTS)
· Coordinate with site supervisors/managers on maintenance issues and entering the details in the CAFM. Following-up these issues for completion of tasks in the CAFM.
· Coordinate with site supervisors/managers on additional extra cleaning outside of scope and entering the details in the CAFM. Following-up these extra cleaning tasks for completion in the CAFM. (SFM)
· Coordinate with site supervisors/managers on lost and found reports and entering the details in the CAFM.(IF APPLICABLE)
· Gather TG Daily Quality Audit reports from site supervisors and enter the details and scores in the CAFM.
· Gather Client and TG Joint Audit reports from site supervisors/managers/client and enter the details and scores in the CAFM.
· Gather Non-Compliance Incident Reports from site supervisors/managers/client and enter the details in the CAFM.
· Raising of call out tasks and closing upon completion with the coordination of the supervisor.

Reporting/Recordkeeping
· Make sure all toolbox talks are conducted by site supervisors according to the planner. Compile toolbox talk reports and attendance sheets received from site supervisors, prepare a summary report every end of the month and add them to file records. Send toolbox talk reports, attendance sheets and summary to TGHQ every end of the month.
· Compile Don’t Walk By forms received from staff, prepare a summary report every end of the month and add them to file records.
· Compile staff daily attendance sheets, prepare a summary report every end of the month and add them to file records. Send copies of attendance sheets to TGHQ responsible admin weekly and at last week of the month in the soft copy template.
· Update the training planner/record when needed. Keep the tracking of training records for both soft and hard services.
· Coordinate with site supervisors/managers on chemicals and consumables used and prepare a summary report every end of the month. (inventory)
· Compile Client and TG joint Audits, TG Daily Quality Audits and NCRs and add them to file records.
· Gather Delivery Notes received from suppliers and send them to TGHQ within 3 days of receipt.
· Keep the subcontractor document/service reports for reference.
· Filing of all related documents.

Skills
A creative thinker with a flair for being organized & structured
Computer literate
Good communication skills in English both written and Verbal
Time management & Document management skills
Professional approach with the communication of sensitive information
Strong organization, planning & documentation skills
Interpersonal skills

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